The Management Tools In Printing

Printing Tools

Currently, some printing management tools serve to facilitate, customize, accelerate and, in general, improve the printing management and control service. Second, we will discuss some of the most popular at this time.

Print control: the most popular printing control and management tools

Tools to scan documents

Some of the most used at the moment are the tools that allow scanning paper documents. Once scanned, they can be edited and worked with internally. Some of these tools enable reducing the time of work of drastic way.

Document personalization tools

In many occasions, customizing documents for a company manually can take up to hours or days. To expedite these tasks, some devices are responsible for personalizing documents such as diplomas, letters to clients or notifications.

Some even allow you to customize PDFs and SMS to send in the chain, using the databases, and keep customers informed.

Tools for image and color control

These are tools to correct the brightness and contrast of the images, as well as to match colors, among other things, so that the documents are identical. Also, although the files become heavier, these tools streamline the processes, so they print quickly as well.

They also allow you to save designs and apply them in following documents so that you can spend less time in future jobs.

One of the complete tools: those in charge of security

These are handy tools because they perform a large number of functions. To begin with, and as the primary function, they provide a lot of security and control to the impressions, without affecting the quality. Among security issues, it includes being able to program the need for user authentication, to print securely from anywhere. It also increases control over the use and printing costs, which helps in ecological issues. Besides, payment for use is allowed.

Converting tools to Office

These are tools that allow you to convert documents into PDF or print, and transform them into Office documents. This enables to work with them, edit them, upload them to the server or whatever is needed.

These tools allow reducing the probability of capture errors. Besides, they also allow the inclusion of passwords to maintain the security of PDF documents.

Test qualification tools

These tools are used to accelerate the correction of the test and to evaluate them in a short time. Also, it gives data of statistical value, such as which were the questions in which there were more errors, the average statistics of the evaluations, etc.

All these data will make it possible to speed up the evaluation work and also to analyze the exams.

Faced with the fear that information is stolen, there are other types of tools to maintain security; in this case, the encryption ones

All companies usually store files, whether temporary or not, in the cloud or on the server of the company. Within these data, there are some whose exposure is potentially dangerous; For this reason, encryption of the hard disk is especially interesting. This tool also allows the periodic deletion of temporary files.

On the other hand, if the computer is changed, the hard disk is formatted and, if it is previously extracted, the information it contains cannot be obtained.

Other types of printing

There are also different types of the page to facilitate more options whatever the customer needs. Here, for example, we will talk about impressions from iOS or mobile printing, for other systems (non-Apple).

However, biometric printing is especially interesting. This type of distribution allows the control of printing, copying, scanning and other functions using the finger vein mapping as a security system. In this way access control is achieved in the most limited way possible.

Conclusions To Be Drawn From All These Tools

If something we can make clear is that, today, the possibilities in the printing issues are multiple. Besides, not only can you mention the different varieties for which you can choose, but we also highlight the various advances regarding safety. It is also essential everything that has been achieved to streamline the process, reducing not only working time (and saving costs, since it is time that the company can devote to other aspects) but also the weight of the files, achieving Do not saturate office equipment.

As you can see, the printing control tools options are multiple. You have to search among these and select the ones that best suit the needs of your company, to achieve an agile, fast and secure printing.

What Is Print Management?

Print Management

Sending a print job to the chosen team is the most straightforward and most direct part of the workflow. The complicated task is to control the printing so that the group, department or company can make the most utilization of all available printers, thus ensuring the processes of productivity and cost reduction.

You can not allow employees to waste time with different graphical interfaces, although you need to unify all prepress operations

You must monitor and control the workflow, ensure that all printers perform to the maximum and produce the jobs in the shortest possible time, with the lowest possible cost.

You need to prevent your employees from printing more documents than necessary.

It is crucial that you establish viable and secure printing processes for centralized printers.


Unified management of the printing room

A unified Digital Front End avoids having to apply new operating processes for each printer or driver, thus reducing errors, and unusable impressions, increasing speed and performance

Printing policies and rules

Facilitate the full use of all available equipment, reducing printing costs and helping to change the perception of how to print

Product-based job processing

Frees printer operators from repetitive tasks, reduce errors and unusable prints, and increases the overall efficiency of the print room

Print Queue

Management Allows centralized management of print properties and their deployment in users’ workstations, ensuring completely secure printing, maintaining the convenience of merely printing and picking up work.